Beitragseinreichung

Schutz personenbezogener Daten

Responsible Body in Terms of the EU General Data Protection Regulation (GDPR) is the:

President of the Stiftung Preußischer Kulturbesitz
Prof. Dr. Hermann Parzinger
Von-der-Heydt-Str. 16-18
10785 Berlin
Germany

Tel.: +49 (0)30 266 411401
E-Mail: info@hv.spk-berlin.de
Website: www.preussischer-kulturbesitz.de

The person responsible for data protection can be reached as follows:

Datenschutzbeauftragte/r der SPK
Von-der-Heydt-Str. 16-18
10785 Berlin
Germany
E-Mail: datenschutzbeauftragte@hv.spk-berlin.de
Website: www.preussischer-kulturbesitz.de

 Scope

This privacy policy refers to the website  http://journals.iai.spk-berlin.de/index.php/indiana.

Data protection refers to the protection of personal data. This concerns data that can be clearly assigned to an individual. When we collect and utilize personal data, we confine ourselves strictly to what is technically necessary and permitted by law. We collect and use personal data only with your prior consent or where allowed by law. It is important to us that you understand why we collect data and what we use them for. More information can be found below.

We collect information from you when you access the above-named domain. For purposes of identification and tracking unauthorized access attempts to this domain as well as for purposes of optimization of web-based services in connection with the use of the web pages of the above-named domain, user data are stored and used to create anonymous access statistics.

The EU General Data Protection Regulation (GDPR) took effect on May 25, 2018. It strengthens the rights of the individual user. In point 5 below, “Rights of Individuals,” we describe your rights with regard to privacy and personal data.

1. What is personal information?

Personal information is information that can be used to identify you. This includes information such as your name, postal or IP address (if not anonymized), telephone number, and e-mail address, but not information that is not associated with your identity (such as anonymous log files in which the used browser types are logged).

Data provided by you (e.g., data input via a web form) can be or contain personal data. We store your data only at your request and to the extent needed (for example, for registration as an author or reviewer) or for data backup. The specific use of such data is indicated in the respective context.

2. Viewing the website http://journals.iai.spk-berlin.de/index.php/indiana

2.1 Cookies

Like other organizations, we use so-called cookies. Cookies are small files that are stored in special filed directories on your computer (unless you block them). Information about your visit to our website can be stored in cookies. Our cookies do not contain personal data (such as IP addresses or login data), but rather only anonymous session IDs. Some of the cookies we use will remain on your computer so that our web server can recognize your computer the next time you visit. Most browsers (Internet Explorer, Firefox, Opera, etc.) are set by default to accept cookies. You can set your browser to reject cookies or request a confirmation from you. However, if you disable or reject cookies, it is possible that you will not be able to use certain features of the website. The legal basis for the processing of personal data using cookies is Article 6 (1) of the General Data Protection Regulation (GDPR).

2.2 Usage Statistics

In order to be able to analyze usage and impact of our journal and the published articles, we collect and log access to the journal’s homepage, issues, articles, galleys and supplementary files. In the process all data is anonymized. No personal information is logged. IP addresses are anonymized by being hashed (using SHA 256) in combination with a secure 64 characters long salt that is automatically randomly generated and overridden on a daily basis. Therefore IP addresses cannot be reconstructed. The following information is collected next to the anonymized IP addresses:

• Access type (i.e. administrative)
• Request time
• Requested URL
• HTTP status code
• Browser

The collected data is only used for evaluation purposes. No IP addresses are mapped to user IDs. It is technically impossible to trace a specific set of data to a specific IP address. If you wish you can opt-out of the data collection process. By clicking the opt-out button below, you can actively decide against participating in the statistical analysis. When clicking the opt-out button a cookie is being created on your system to store your decision. If the privacy settings of your browser lead to cookies being automatically deleted you will have to opt-out again the next time you access this website. The cookie is only valid for one browser. If you use a different browser, you will have to opt out again. No individual information is stored within this cookie. This cookie lease is valid for one year after your last access. Opt-out: http://journals.iai.spk-berlin.de/index.php/indiana/usageStats/privacyInformation.

2.3 Personal information collected by registering a user account

When you register a user account, the information you enter (in particular: name and email address) will be saved on the server of our website. If you choose not to validate your account, the entered information will not automatically be deleted.

2.4 Personal information collected in the submission process

Personal information that is submitted in conjunction with a manuscript (in particular, name(s), affiliations, biographical information, email and homepage addresses) will, in case of acceptance of the manuscript, be published together with the submitted article. By submitting a manuscript, you agree to have the document scanned for plagiarism. Your manuscript will be uploaded to an external server, from which it will be deleted after completing the plagiarism scan. You will be informed of the result if significant overlap with published texts is detected.

2.5 Workflow data

(This section is adapted from the GDRP Guidebook for PKP Users, which has been published under a Creative Commons Attribution 4.0 International License.) When using the submission system, the following data are gathered and stored, mostly as submission-specific editorial history:

• All actions taken on a submission, and by whom;
• All notifications sent regarding a submission (including who sent and received the notification);
• All reviewer recommendations;
• All editorial decisions;
• All files uploaded as part of the submission process, including files that may have personally identifying information in the form of file metadata or in the files themselves.

Registered users have access to different amounts of workflow data depending on their role. Journal managers and editors can access all submission data; section editors and editorial assistants can access all submission data only for those submissions to which they have been assigned; authors have limited access to their own submissions and are only able to see the data they have supplied, or that editorial staff have explicitly made available to them.

3. Who collects the information?

The information processed as explained above (see points 1 and 2) is electronically collected and used by Freie Universität Berlin, the Center for Digital Systems (CeDiS) and stored centrally by Freie Universität Berlin's Hochschul-Rechenzentrum (ZEDAT). In addition, these data are also stored on a backup server, where they remain available for 3 months. In particular, even if a user account is deleted, it can be restored up to 3 months after deletion on the primary server.

The information is used for editorial purposes by the editors of the journal (INDIANA). It is not disclosed to third parties, unless you have given us your consent to do so or we are required or authorized by law to do so (for example, in relation to law enforcement, presumed plagiarism, or other copyright infringements).

4. Active components

Java and Javascript applications are used on the web pages of the above-named domain. You can set your browser – if necessary, by using free add-ons – to reject the execution of such applications or to request confirmation from you. If you reject these applications, it may be possible that you cannot use certain features of the website.

5. Rights of Individuals

You have the right to ask the person responsible for confirmation of whether your personal data have been processed. If this is the case, you have a right of access to such personal data and to the information specified in Article 15 of the General Data Protection Regulation (GDPR).

You have the right to demand from the person responsible the immediate correction of incorrect and personal data concerning you and, if necessary, the completion of incomplete personal data (Article 16 of the General Data Protection Regulation).

You have the right to request the person responsible to delete your personal data without delay, provided one of the reasons detailed in Article 17 of the General Data Protection Regulation applies (right to erasure). The person responsible will then no longer process the personal data unless he/she can prove compelling legitimate grounds for processing that outweigh the interests, rights, and freedoms of the individual concerned.

You have the right, at any time, to object to the processing of your personal data for reasons arising from your particular situation. In such cases, personal data may only be processed if there are compelling legitimate reasons for the processing that outweigh your interests, rights, and freedoms, or if the processing serves the assertion, exercise, or defense of legal claims (Article 21 of the General Data Protection Regulation, GDPR).

You have the right to revoke your data protection consent at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

6. Revoking your data protection consent at any time.

If your personal data are processed based on legitimate interests in accordance with Article 6,  paragraph 1 of the General Data Protection Regulation (GDPR), you have the right to file an objection against the processing of your personal data in accordance with Article 6,  paragraph 1, provided there are grounds for this arising from your particular situation or the objection is directed against direct marketing. In the latter case, you have a general right of objection, which is implemented by us without specifying any particular situation. If you would like to exercise your right of revocation or objection, please send an email to indiana@iai.spk-berlin.de.

7. Changes of this privacy policy

Given the constantly occurring changes on the Internet, especially with regard to technology and also the relevant legislation, we reserve the right to amend our privacy policy from time to time, if needed. Such adjustments to our privacy policy will be posted on this page with an advance notice of two weeks, provided that the circumstances requiring the change permit this timeframe.